Principles of Inclusive On-boarding

Start with Open, Respectful Communication

• Use considerate, person‑centred language.
• Invite new starters to share what helps them succeed, without pressure or assumptions.
• Reassure them that adjustments are normal and part of your commitment to inclusion.

Build Accessibility into Every Stage

• Offer flexible ways to complete forms, inductions, and training.
• Provide information in readable, accessible formats.
• Ensure technology and physical spaces are easy to use or can be adapted quickly.

Offer Tailored, Not One‑Size‑Fits‑All Support

• Everyone’s health needs are different.
• Ask what adjustments work for them — whether equipment, flexible hours, or phased on-boarding.
• Review support regularly, not just at the start.

Create a Safe, Supportive First Week

• Pair the new starter with a buddy or mentor.
• Keep early workloads manageable.
• Make time for well-being check‑ins and questions.

Normalise Flexibility

• Promote a culture where staff feel comfortable discussing support needs.
• Encourage managers to lead with empathy and curiosity, not assumptions.
• Highlight your organisation’s policies, well-being resources, and employee support routes.

Inclusive Language Tips

• Say: “Let us know if any adjustments would help you feel comfortable and supported.”
  Avoid: “Let us know if your condition causes any issues.”
• Say: “Everyone settles in differently — we can pace this together.”
  Avoid: “We expect you to be fully up to speed by week one.”
• Say: “How can we best support your performance and wellbeing?”
  Avoid: “Tell us what you can’t do because of your condition.”

Practical Steps for Employers

• Provide clear, advance information about the first day and week.
• Agree how and when to discuss health needs.
• Make reasonable adjustments promptly.
• Keep communication channels open and judgement‑free.
• Celebrate strengths and contributions, not limitations.